Job Description

Confidential Personal Assistant to UHNWI – Hedge Fund - New York, NY

Compensation: $125-175k base + Bonus (depending on experience)

On-Site: 5 days

About the Family:

A successful investment professional is seeking a highly capable Personal Assistant to provide 100% dedicated personal support to his wife and family. The family maintains four residences, and is looking for someone who can take ownership of day-to-day household operations, property management, and complex family logistics.

This is an exciting opportunity to join a growing, evolving support structure where systems and processes are actively being rebuilt. The ideal candidate is resourceful, confident, tech-savvy, and naturally takes initiative, with the ability to anticipate needs, solve problems independently, and operate with a true "get it done" mentality.

Key Characteristics / Requirements:

• 2-10 years of experience in a Personal Assistant, Family Assistant, or similar high-touch support role
• Experience supporting a UHNW individual or family with multiple residences preferred
• Strong background in household operations, estate management, and coordinating domestic staff and vendors
• Exceptionally organized with strong attention to detail and the ability to manage multiple priorities simultaneously
• Resourceful, proactive, and solutions-oriented, with the confidence to take ownership and make decisions
• Tech-savvy and comfortable building systems, improving processes, and implementing efficiencies
• Strong communication and interpersonal skills, with the ability to work effectively with family members, household staff, and external vendors
• Flexible and available for occasional after-hours and weekend needs
• Discreet, trustworthy, and comfortable handling highly confidential personal and family matters

Primary Responsibilities:

• Household & Estate Management: Oversee the day-to-day operations of four family residences, ensuring each home is properly maintained, organized, and fully prepared for the family's arrival. Communicating with household managers & vendors at each resident.
• Staff Coordination: Coordinate with nannies, household employees, and part-time staff to ensure schedules, responsibilities, and household needs are managed seamlessly
• Property Management: Manage vendors, contractors, maintenance requests, deliveries, and household services across all residences
• Family Logistics: Coordinate complex family schedules, school-related logistics, appointments, and extracurricular/sport activities for three children
• Travel Coordination: Arrange domestic and international travel, including private and commercial flights, accommodations, itineraries, and transportation
• Seasonal Property Transitions: Coordinate seasonal openings and closings of residences, including occasional travel to properties to oversee preparations and ensure everything is in order
• Personal Assistance: Handle a wide range of personal requests, errands, shopping, reservations, and other day-to-day needs for the family
• Systems & Organization: Build and maintain efficient systems for household operations, staff communication, property management, and family scheduling
• Special Projects: Take ownership of ad hoc projects and initiatives, identifying needs and independently finding solutions to ensure everything runs smoothly

Benefits / Perks:

• Competitive benefits package
• 401(k) match
• Opportunity to join a growing, technology-driven environment
• High level of ownership and autonomy
• Opportunity to build and implement new systems and processes from the ground up

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